Introduction
The Holy Family Fathers and Brothers of the Youth (HFFBY) is committed to protecting the privacy of our members, donors, volunteers, beneficiaries, and all individuals who interact with our organization. This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and the measures we take to keep it secure.
2. What Information We Collect
We may collect and process various types of personal data, including:
- Contact Information: Name, address, email address, phone number, and location.
- Demographic Information: Age, date of birth, and gender.
- Financial Information: Donation history, payment information (we do not store credit card details), and bank account details for direct debits.
- Beneficiary Information: Data collected from the youth we serve, which may include sensitive personal information such as health records (for medical/psychiatric services), educational background, and personal circumstances related to rehabilitation (e.g., history of drug use, crime). This information is handled with the utmost confidentiality and is only processed with explicit consent and for the purpose of providing our services.
- Recruitment Information: Data from applicants and seminarians, including interview notes, educational history, and personal references.
- Website Usage Data: Information about how you use our website, such as IP address, browser type, and pages visited.
3. How We Collect Information
We collect information through various methods, including:
- Directly from you when you make a donation, fill out a form, apply to join the congregation, enroll in our programs, or contact us.
- From third parties in cases where we work with partners to provide services, such as medical professionals or educational institutions, with your consent.
- Automatically when you visit our website through cookies and other tracking technologies.
4. How We Use Your Information
We use your personal data for the following purposes:
- To provide our services: To offer counseling, psychotherapy, skill acquisition training, and educational programs to the youth we serve.
- To process donations: To acknowledge your support, issue receipts, and manage your contributions.
- To communicate with you: To send you updates about our work, newsletters, appeals, and event invitations.
- For internal administration: To manage our seminarians, volunteers, and staff, and to maintain our records.
- For fundraising and outreach: To identify potential supporters and raise awareness about our mission.
- To improve our services: To analyze trends, understand our impact, and enhance our programs.
5. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information to third parties. We will only share your data in the following limited circumstances:
- With your explicit consent: For example, when we refer a beneficiary to a medical professional.
- With service providers: We may share your data with trusted third-party service providers who assist us with payment processing, website hosting, or communication services. These partners are required to protect your data and are not permitted to use it for their own purposes.
- For legal reasons: If required by law, court order, or to protect our rights, property, or safety.
6. Data Security
We are committed to protecting your personal data. We implement a variety of security measures, including physical, electronic, and procedural safeguards, to protect against unauthorized access, use, alteration, or destruction of your information. Access to sensitive data is restricted to authorized personnel on a need-to-know basis.
7. Your Rights
You have the right to:
- Access the personal data we hold about you.
- Rectify any inaccurate or incomplete information.
- Request the erasure of your data, subject to legal requirements.
- Object to the processing of your data for certain purposes, such as marketing.
- Withdraw your consent at any time where processing is based on consent.
To exercise any of these rights, please contact us using the details: admin@hffbybritishprovince.co.uk
8. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at: admin@hffbybritishprovince.co.uk
Holy Family Fathers and Brothers of the Youth (HFFBY)